Digital employee file
Every employee’s file. One click away.
All employment documents in one place: generated from your templates, signed electronically, archived automatically and found in seconds.
A REAL AUTOMATION SCENARIO
100 contract amendments. 2 minutes of HR work.
If the government raises the minimum wage again, how many hours will it take you to generate 100 contract amendments for your minimum-wage employees, collect their signatures, archive the amendments and register them in REGES? How about 2 minutes with Creasoft HR? That is our promise, because that is what we can deliver!
See how it worksIn three stages.
Stage 1
Generate and sign.
The contract, addenda and health and safety and fire safety records are filled in automatically from the employee’s data, sent for signature by email or SMS and archived in the file.
Stage 2
REGES synchronisation.
Existing data is imported from REGES-Online, and changes are sent back, manually or automatically.
Stage 3
Self Service.
Employees fill in their declarations and upload documents online. HR only checks them.
Onboarding
Data from documents. Captured automatically.
On upload, OCR extracts the data from supported documents. HR checks the captured data before it is used. For documents with a deadline, you can set up expiry alerts.
- Individual employment contract and addenda
- Job description
- Health and safety and fire safety records
- Declarations, requests and decisions
- Medical certificates and personal documents
Who sees what.
Access to files is role-based. Employees see only their own documents, managers see their team, HR sees everything it is permitted to. Every operation stays in the history.
What clients say.
Choosing Creasoft to digitise our personnel files was a strategic decision. For more than 6,000 Lugera employees, documents are now managed quickly and efficiently. I recommend the Creasoft HR platform.
Creasoft is the best electronic time and attendance platform, but what is truly impressive is their module for digital management of personnel files, with integrated digital signatures, and their responsive technical team.
Frequently asked questions.
Can I give up paper files completely?
For each category of document, check the accepted form and the retention rules. Scanning historical documents creates electronic copies; on its own, it does not decide whether the paper originals can be disposed of.
Are documents generated from my templates?
Yes. You upload the company’s templates, and the platform turns them into forms filled in automatically with the employee’s data: position, salary, hire date and other fields.
How is the file linked to REGES-Online?
During implementation, data can be imported from REGES-Online. After that, contract changes go to REGES-Online automatically and directly, with no manual entry. Details on the REGES-Online page.
See how it fits your company.
An online demo takes about 30 minutes. We show you time tracking, reports and documents using an example close to your company.
Or call sales: +40 749 500 400